PART III-POLICIES AND PROCEDURES

I. AFFILIATION PROCEDURES

Affiliation with the New York State Council for the Social Studies is open to groups of

individuals with the same purpose(s) and goal(s) as NYSCSS.

 

A. ADVANTAGES OF AFFILIATION

     1. Professional Involvement:

a.Governance-

   Affiliated Councils are eligible for representation on the Board of Directors of the New York

   State Council for the Social Studies based on the number of joint members. 

   Representatives to the Board of Directors must be current NYSCSS members.

b.Networking-

   Affiliated Councils and officers are listed in NYSCSS’s “Who’s Who in Social Studies” that is

   sent to all Affiliated Council Presidents. Affiliated Councils receive newsletters, publications,

   and announcements from other Affiliate Councils and Special Groups: Officers of Affiliated

   Councils are invited to participate in a special meeting of Affiliated Council Presidents at the

   Annual Convention.

c.Committees

   Affiliated Councils are encouraged to recommend members to the various statewide

   committees that formulate positions and recommendations for improving Social Studies

   education and that “watchdog” policies of the State Education Department, the Board of

   Regents and the State Legislature.

d.Recognition

   Affiliated Councils are encouraged to recommend candidates for the many awards given                by NYSCSS to recognized excellence in teaching and professional service.

e.Prestige

   Affiliated Councils have the right to include “Affiliated with the New York State Council for

   the Social Studies” on stationery and promotional materials.

2. Council Development

a. Financial Aid-Affiliated Councils may request seed money for local activities and mailings. 

   While this money must be repaid, this service helps Affiliated Councils avoid the 

   “cash flow” problems that plague dues-supported organizations.

b.Limited Tax Exemption—Affiliated Councils, as integral parts of NYSCSS are entitled under

  certain conditions, to use the NYSCSS Tax Exempt Certificate for certain types of local

  activities. This service helps reduce costs to Affiliate Councils and local members .

c.Membership drives – Affiliated Councils are entitled to a set of mailing labels of NYSCSS

   members who reside in the geographical area covered by the Council. This service 

   provides a list of potential members and facilitates membership solicitation and advertising 

   of Affiliated Council activities.

d. Program Development – Affiliated Councils can request aid in developing local programs or

    establishing contacts with speakers that might provide viable local activities for 

    membership.

    In addition, officers of NYSCSS will attend membership meetings to update Affiliated

    Councils of the latest trends concerning Social Studies education at the state and national

    levels.

e. Exclusive Support – NYSCSS does not encourage the organization or affiliation of more 

    than one council within the same geographic area.

  

B. REQUIREMENTS FOR AFFILIATION

    1. Goals – General goals consistent with those of NYSCSS.

    2. Joint Membership – A minimum of fifteen (15) members who are members of NYSCSS or 

       20% of the local’s membership, whichever is less.

    3. Regular Meetings – A minimum of two (2) meetings per membership year. The Board of 

       Directors has interpreted this to mean at least two Council activities.

    4. Membership List – Submission of a list of members holding joint membership in both NYSCSS 

       and the Affiliated Council.

    5. Timely Application – Completion of NYSCSS Affiliation application and submission to NYSCSS

        by June 1 of each year.

C. REQUIREMENTS FOR REPRESENTATION – NYSCSS Board of Directors

    1. Affiliated status with NYSCSS.

    2. Minimum of fifteen (15) joint NYSCSS/Affiliated Council Members, or 20% of the local’s

        membership, whichever is less.

D. FORMULA FOR REPRESENTATION – NYSCSS BOARD OF DIRECTORS

 

 

NOTE: Associated Groups are entitled to only one seat on the NYSCSS Board of Directors regardless of the number of joint members above the fifteen minimum.

 

E. TERM OF AFFILIATION

   1. Affiliation is granted annually and is renewed each year before the annual convention.

   2. Newly Affiliated Councils can be approved at any time. Representation on the NYSCSS Board          of Directors will be granted only if the affiliation application is received 30 days prior to one of          the regularly scheduled meetings of the Board of Directors.

 

F. PROCEDURES FOR AFFILIATING

   1. If previously unaffiliated, request advice and information from the NYSCSS Vice President.

   2. The complete application will be evaluated by the NYSCSS Vice President upon submission.

   3. If previously affiliated, complete the Affiliation Application and submit with a list of affiliating

       council members.

   4. The affiliated council will be certified to NYSCSS by the NYSCSS Board of Directors.