A. Prior to taking office (One year from convention date)

1. March – Initial planning for Convention (Selection of Convention committee, especially  

    Assistant Chair and Program Chair)

2. April – Write to prospective committee members inviting their participation, outlining  

    tasks for them and setting first meeting date.

3. May – First full committee meeting to establish convention theme, set dates for various

    tasks, clarify roles.

4. May/June – Articles for the June newsletter identifying theme, dates, location; Convention program Proposal Form in TIME & PLACE.

B. After taking office

1. July/August – Send out Program Proposals to membership, others.

2. August – Prepare articles for TIME & PLACE

3. September/October – Full committee meeting identifying essential target dates, tasks.

4. October – Meeting of Program Committee

5. November – Meeting at hotel with Convention manager, key people involved with

                 convention; deadline for all materials to be submitted to TIME & PLACE editor for

                 Convention issue.

6. November – Put together Convention Newsletter; request BEDS mailing labels.

7. Early January – Mailing of Convention Newsletter. Make certain all printing needs have

    been taken care of.

8. Six weeks before Convention – meet with hotel people to finalize arrangements –             finalize Convention brochure.

9. One to two weeks before Convention – walk through with hotel management.

C. After Convention

1. Appropriate thank-you’s.

2. Final analysis of convention relative to how expenses/income are to be divided using the

    predetermined formula.